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Copyright © 2016 EmTroniX - All rights reserved

Last Update 09/11/2016

Contact

EmTroniX Luxembourg

150 rue de Niederkorn

L-4991 Sanem

Tel.: +352 26 58 17 50

Email : info@emtronix.lu

Executive Assistant (M/F) part time

EMTRONIX (ETX) is a dynamic and innovative engineering company specialized in Advanced Electronics, Integrated Systems Design and Embedded Software. Working on automotive electronics, military, aeronautics and space industry, ETX can be considered as a major technical partner for innovative challenges.

“We are what we repeatedly do. Excellence then, is not an act, but a habit.” (Aristote), just as important in our business today.

ETX is seeking a talented, tenacious, result driven individual to work in a multi-disciplinary R&D environment with likeminded motivated engineers.

We want to expand our team and are now looking for an Executive Assistant to join our team! You will report to CFO and CEO directly

 

Travel required

 

Yes

Mission

The right candidate will have several caps:

  1. Projects

    • Assist with preparation of presentations

    • Organization and attendance to meetings and conference calls: collect supporting documentation and information in order to prepare minutes

  2. Administrative and financial

    • Preparatory accounting and liaise with fiduciary

    • Prepare order files and maintain all order records

    • Keep customers advised of delivery lead times (planning, logistics, …)

    • Communicate with customers at all levels to ensure satisfactory service levels

    • Responsible for updating purchase invoice registers in timely and accurate manner

    • Responsible for maintaining and updating all registers accordingly

    • Maintain monthly income accruals and coordinate monthly client billing and settlement

  3. Office

    • Prepare materials for meetings and provide post-meeting follow-up notes

    • Assistance to the office – document preparation, formatting, etc.

    • Manage phone calls, agenda and e-mails

    • Make travel arrangements

    • Schedule meetings

    • Ordering including paper stocks and office supply

    • Filing electronic and paper

    • Collecting and distribution of incoming post, archiving and liaising

  4. Human Resources

    • Collection of staff tax cards

    • Administration of meal vouchers

    • Administrating the on boarding of new joiners

  5. General

    • Uphold a strict level of confidentiality

    • Coordinate as necessary in progressing where special action is required to avoid delay in critical situations

Applicable background

  • Strong verbal and written communication skills in English and French (other languages is an asset)

  • Proficient with the standard MS Office - Applications

  • Able to work autonomously, to manage multiple tasks and prioritize schedules

  • Rigorous, flexible, collaborative and excellent team player

  • Able to maintain positive and proactive attitude also in stressful situations

Qualifications and Education Requirements :

  • Diploma related to administration or secretarial field

  • 2-5 years’ relevant experience

Job Type :

part time permanent contract (20H/week)

What we offer :

  • luxembourg contract

  • flexibility of a human-size structure

How to apply :

Send applications by e­mail with subject 'Executive Assistant' to jobs@emtronix.lu. Applications should include a cover letter and your updated CV both in PDF format plus relevant examples of previous work with details of your role.